Common Mistakes People Make When Planning An Event

Author: Ingram Events Centre | | Categories: Event Centre , Event Management , Event Venue

Blog by Ingram Events Centre

An event space refers to a location for hosting weddings, conferences, galas, and other similar events. Such use may include conference rooms, banquet halls, a chapel or additional ceremonial space for events, outdoor tents, and commercial kitchens serving such events.

However, delaying your event venue search and getting the last option available are mistakes you should avoid. Additionally, planning an event can be daunting, but essential to ensure that the event is successful.

From corporate retreats to public speaking conferences, every event requires meticulous planning and execution to achieve the desired outcome. However, many people make common mistakes when planning an event, which can lead to a less-than-desirable outcome. As an event rental space, we have seen many events succeed, and we want to share some common mistakes that customers make when planning an event.

1. Costs override benefits

When planning an event, it's easy to focus on the financial costs of hosting an event and dismiss the opportunity costs of not hosting the event. Customers should consider the potential benefits and financial risks in their decision. For example, a company retreat may seem expensive initially, but the benefits of bringing the team together, building relationships, and improving communication can outweigh the cost in the long run.

2. Customers do not spend the time required to host a successful event

To host a successful business event, guests expect an informative, organized, and productive meeting. Customers should spend adequate time planning the event, considering the venue, the agenda, the guest list, and the catering. Providing sufficient food and beverages is essential to keep guests energized and focused during the event. The event's goal is to inform and gain cooperation from the participants, so the event must be well-organized and planned.

3. Not delegating one person to oversee the event

Too many cooks in the kitchen can make the event planning process challenging for both the customer and the event provider. Customers should delegate one person to oversee the event to ensure that there is a clear point of contact for the event provider. This person should have decision-making authority and be the primary liaison between the event provider and the customer. The result will be a more organized and streamlined planning process, leading to a successful event.

Planning an event requires careful consideration of many factors, including costs, time, and delegation. If you're looking for an event rental space, reach out to Ingram Events Centre. We proudly provide rental space for personal and professional events and enjoy serving our community with our beautiful venue. From business meetings to training sessions and seminars, our trained staff provides on-site support to guarantee that your event runs smoothly and as planned. We offer spaces on rent for events, conferences, training, private functions, and general usage.

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